Available Employment Opportunities
Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.
Positions Available as of March 7, 2014
Vice President for Financial Affairs
The Huntington Library, Art Collections, and Botanical Gardens seeks a Vice President for Financial Affairs. Reporting to the President, the Vice President for Financial Affairs is positioned to create and shape the institution’s strategic financial vision, develop and execute financial strategies for managing the assets of the institution, deploy best financial practices to insure the financial health of The Huntington, and maintain The Huntington’s high standards for transparency and integrity.
The Vice President supervises the Controller, who is responsible for the Business Office (10 FTE), Human Resources (4 FTE), and the Bookstore (11 FTE). As a member of the President’s Senior Staff, the Vice President for Financial Affairs participates with other members of the Senior Staff in the governance of The Huntington, collaborates with other Senior Staff officers, and engages actively with its Board of Trustees and Board of Overseers.
The successful candidate will have extensive experience in positions of increasing financial complexity, and managerial and leadership responsibility. Advanced degrees desirable. Salary competitive and reflect candidate’s experience. Start date open to successful candidate’s availability. Review of candidates will begin immediately.
Nominations and applications should be sent to:
Steven S. Koblik, President
The Huntington Library, Art Collections, and Botanical Gardens
1151 Oxford Road
San Marino, CA 91108
Job Number: 082-14
Classification: Regular, Full-Time, Hourly, 40 hours per week
Cultivates plants in the Conservatory and tropical collections. Provides living material and assistance to support interpretive programs and classes. Works with other gardeners, nursery assistants, and volunteers in maintaining facilities, collections and programs. At times may lead work activities with volunteers and other staff. Reports to the Curator of the Conservatory and Tropical Collections.
Essential Functions: Cultivates, propagates, waters, fertilizes, and chemically treats plants. Helps organize and provide supplies including potting mix, pots, tools, labels, etc. Maintains assigned areas of the Conservatory and support greenhouses in an orderly manner. Maintains necessary records and labeling practices. Assists with oversight of equipment and with repairs when needed. Works in collaboration with the Conservatory Assistant in exhibit set-up and maintenance, as well as providing plants for programs, labs, and exhibits throughout the Botanical Center. Other relevant duties as assigned.
Qualifications: Knowledge of propagation techniques and nursery practices preferred. Ability to work safely with equipment and chemicals required. Ability to communicate effectively and amicably with staff, volunteers and visitors required. Ability to perform physical duties required, including lifting (30 lbs. regularly), digging, carrying, etc. Ability to perform careful, thoughtful work required. Good reading ability and accuracy with details such as may be obtained through completion of some college course work. Experience: Two years experience with nursery production preferred. Knowledge of botany, horticulture, plant genetics, and ecology preferred.
Development Associate/ Annual Giving
Job Number: 081-14
Classification: Regular, Full-Time, Hourly, 37.5 hours per week
Working under direct supervision to provide clerical, word processing, database management, event and administrative support for the Society of Fellows (Annual Giving donors.) Has contact with staff at all levels and contact with donors and volunteers. Reports to the Director, Society of Fellows.
Essential Functions: Provides clerical and administrative support to the Director and Annual Fund Program Manager of the Society of Fellows. Develops and manages gift renewal appeals, gift acknowledgements and reports, donor files, and donor database entries, as needed. Manages data and correspondence developed on donor prospects. Manages event invitations, lists, and correspondence as assigned. Assists with scheduling, recording, and corresponding with volunteer committees. Prepares original and routine correspondence as needed. Manages events check-in as assigned. Provides back up phone and clerical support for the Vice President for Advancement as needed. Assists the Director and Annual Giving Program Fund manager of the Society of Fellows as needed. Manages and coordinates schedule of office mailings and supervises volunteers who assist large mailings. Serves as point of contact for event RSVPs and is responsible for accurate tracking of responses. Responsible for recording post-event data in database. Reports on new donor stewardship activity. Other duties as assigned.
Qualifications: Knowledge of Raiser’s Edge and Microsoft Outlook strongly preferred. Proficiency with Microsoft Word and Excel essential, particularly with mail merge mailings. Excellent oral and written communication skills. Social confidence and competency. Ability to work with accuracy, efficiency, and initiative. Ability to organize tasks, multi-task, manage time, meet deadlines, prioritize duties, and work independently. Excellent phone manner. Donor service-oriented. Ability to treat confidential information discreetly is essential. Education and Experience: B. A. degree, or equivalent combination of experience and education. Minimum of 2 years administrative experience with increasing proficiency in secretarial, organizational, and computer skills strongly recommended.
Assistant Web Producer
Job Number: 079-14
Classification: Regular, Limited-Term, Hourly, 24 hours per week
The Assistant Web Producer for Education will work with the institution's Senior Web Manager to produce educational web content based on Huntington collections and exhibitions, and primarily targeting K-12 students and their teachers. The position reports to the Director of Education but works closely under the guidance of the institution's Senior Web Manager. The Assistant Web Producer works closely with education staff the to help develop micro sites based on content drawn from the institution's educational programs and aligned with Common Core practices. This position involves writing, editing, programming and design. The producer will create micro sites using the Ektron content management system and HTML; responsibilities are technical, creative, as well as editorial. He or she will be expected to work both independently and as part of a institutional Web team and education staff.
Essential Functions: Working under the guidance of the Director of Education and the Senior Web Manager and with other education staff and Communications staff, the incumbent primarily designs, builds and maintains education micro sites for The Huntington. The micro sites may be based on temporary or permanent exhibitions or focused on other specific areas of the Huntington's collections. Other duties as assigned.
Qualifications: Two to three years’ proven experience building web sites; excellence in writing, editing, and designing for the Web; ability to update and maintain web content in a timely fashion. Background in education, with knowledge of content development for educational purposes, and familiarity with Common Core practices. Proven ability to work collaboratively as a team member. Awareness of copyright, data protection, and related legal issues helpful. BA degree preferred, particularly in journalism or a related discipline. Excellent written and oral communications skills. Attentiveness to detail, and ability to manage time and priorities. Proven ability to work in a productive, team-oriented manner. Proven ability to respond well in high-pressure, deadline-oriented, fast-paced environment. Ability to manage multiple priorities. Computer skills required include proficiency in MS Office (Word, Excel, Power Point), Outlook, some HTML, Photoshop, and general familiarity with CMS tools. Knowledge of Patron’s Edge desirable.
Botanical Education Manager (revised)
Job Number: 080-14
Classification: Regular, Salaried, Full-time, 37.5 hours per week
Under the purview of the Director of Education, the Botanical Educational Manager is responsible for planning and directing programs and interpretation with special emphasis on professional educators and formal audiences. The Botanical Educational Manager plays a major role in developing programmatic goals and strategies for teacher training, supporting exhibitions, and creating website content. Experience with grants and the possession of grant-writing skills is desired. The ability to foster interdepartmental and external collaborations is a must. The Botanical Educational Manager may supervise education staff, contractors, interns, and volunteers.
Essential Functions: Provides vision and leadership for formal education initiatives (teacher training, school programming, continuing education) that will ensure the Huntington supports innovative botanical and scientific education that is responsive to school and community needs, demonstrably effective, and ultimately sustainable. Monitors and reports progress toward achieving programmatic objectives. Develops content and interpretation for school-based exhibitions and programs. Advises relevant staff within all divisions (Botanical, Communications, Advancement) in regard to institutional efforts to create impactful appreciation of the Botanical Gardens’ cultural and natural resources. Works with various program managers to ensure appropriate teaching pedagogies are being considered for differing audience. Develops internal and external working relationships including establishing and maintaining an active network of professional contacts to encourage collaborations and promote the dissemination of the department’s work. Draws on expertise of Curatorial and other professional staff to support and develop new programs and concepts in formal education. Collaborates with Curatorial staff to improve. Works with the Director of Education and the Advancement Division to identify potential funding sources, prepare grant proposals, and provide reports to funders as necessary. Develops and manages program and project budgets, either directly or indirectly. Manages staff and interns, sets performance standards, facilitates efforts to meet performance standards, facilitates staff development, and writes performance reviews. Ensures the effective employment of volunteers and interns. Ensures that program activities meet and integrate with overall organizational objectives and the Huntington’s requirements for health and safety. Remains up-to-date in knowledge of museum education theory, interpretive development, curriculum development, and current issues and practices in formal and informal education. Other duties as assigned.
Qualifications: Experience in and understanding of formal education is essential. Must have excellent planning, supervisory, organizational and interpersonal skills, as well as strong skills in communication, both written and oral. Must possess ability to think innovatively and work productively in both a team environment and on independent projects. Must be able to think strategically and understand the needs of the institution as a whole. Must demonstrate awareness of current best practices in museum education. Must have proficient skills with computer applications such as Microsoft Office, image and web-authoring software, and other relevant programs. Ability to work some weekends and evenings and to get around the 200-acre site would be a plus. Experience: Masters degree, or equivalent experience, in a field related to the mission of the program, such as botany, biology, geography, museums studies, or education. Classroom experience and significant practice in developing and managing informal education programs and interpretation is desirable. Proven experience in grant-writing and administration.
Horticulture Research Intern - The Ranch (3 positions available)
Job Number: 074-14, 075-14, 076-14
Classification: Temporary, Hourly, Part-time, 16 hours per week
The Ranch interns report to the Plant Conservation Specialist, but work under the direct supervision of the Research Horticulturist/ The Ranch Coordinator, performing duties that support staff in maintaining and improving The Ranch site and The Ranch blog, and in the conducting of related research. The intern position is designed so that the intern can receive specialized training on maintaining and documenting an urban agriculture site in the Southern California region.
Essential Functions: Interprets, researches, and documents the Ranch, including interacting with visitors and program participants, and development of written and visual material: Monthly Short Essays, Use of The Ranch Database. Actively gardens through mulching, planting weeding, watering, grooming, cleaning, composting, improving soil and managing pests. Establishes new planting areas through digging planting beds, amending soil, and installing irrigation. Prunes, shapes, transplants, and amends collections. Adheres to written safety policy, follows all precautions and directions in use of equipment and chemicals. Ensures the Garden and surrounding area is clean and orderly, that plants are protected and healthy, and that the garden is safe and attractive for staff and the public. Supports staff, researchers, and educators in the use of Ranch for conservation, scientific study, interpretation and advancement. Will be asked to perform duties related to other aspects of the development and operation of the Huntington Ranch and related gardens and programs. Other duties as assigned.
Qualifications: Familiarity with organic crop gardening in Southern California. Knowledge of California Natives a plus. Computer literacy, including ability to work with Excel and FileMaker 13 databases and Mac-based computers and software. Knowledge of Adobe Creative Suite 6 and Word Press is a plus. Physical capacity to work in gardens and field. Ability to work with staff and management and volunteers. Must be able to lift up to 50 pounds on occasion. Familiarity with the safe and proper use of hand tools and garden equipment. Must be able to work in dependently without constant supervision or be able to work in teams. Experience: Horticultural or Agricultural background desired but not necessary.
Asian Gardens Specialist Gardener
Job Number: 008-14
Classification: Regular, Full-Time, Hourly, 40 hours per week
Working under the supervision of and reporting to the Curator of the Asian Gardens, maintains and oversees the Tea Garden and cut-flower garden, and performs related specialty tasks throughout the Japanese Garden in general (pruning and training woody material, planting, and specialty grooming). Ensures that assigned gardens maintain high standards. Performs garden maintenance and planting as necessary. Must be present in the botanical gardens, working along with gardeners in all weather conditions. Use of tools and equipment is common.
Essential Functions: Responsible for pruning and shaping of trees and shrubs in Japanese style and pruning techniques. Assisting with documentation, tracking, labeling of plants in collections. Works with volunteers, interns, outside contractors and other staff to insure Tea Garden and cut flower garden are properly planted and maintained to the highest standards and Japanese tradition. Responds to issues and concerns with Japanese Garden landscape when curator is not present. Assists with maintenance, preservation, and use of Tea House. Works with curator to select and layout plants for cut flower garden, plants and cultivates. Assists Curator on special projects.
The Specialist Gardener is also responsible for hands-on planting, pruning, watering, weeding and cultivation of plants in garden areas. Ensures that assigned areas are maintained with high standards - assumes general garden duties. Applies fertilizers, mulch, and pesticides as necessary. Meets regularly with curator for scheduling activities relating to staff and gardens. Notes and reports conditions relating to irrigation, water features, structural elements, paths and plants. Assists with management of assigned garden areas, which may include supervision of garden staff and coordinating volunteer and intern activities. Ensures that gardens are safe and that staff work safely. Maintains equipment and ensures repairs are done as needed. Keeps inventory of equipment and supplies.
May assist with minor construction. Monitors the impact of construction on plant materials during construction and during other non-related activities in the gardens. May purchase equipment and supplies. Works extra hours on weekends or evenings for a specific function connected with area of responsibility.Assists with monitoring condition of structures and walled systems.Other duties as assigned.
Qualifications: Special knowledge, training, and skills in Japanese style pruning and shaping of plants, as well as garden design and rock placement. Thorough knowledge of gardening such as may be obtained through completion of college-level coursework in Horticulture or related education or experience. Knowledge of plant material. Able to learn accessioning and inventorying system of plants in the gardens. Knowledge of safe gardening and work practices. Basic knowledge of garden chemical usage. Able to perform physical work in the gardens which may include bending, pulling, stooping, hauling, working from ladders, walking long distances, and lift moderate and occasionally heavy loads. Able to assess quality (including the visual appeal) of work done within the garden. Good communication skills. Able to work extra hours (sometimes on weekends) for specific functions such as symposia, events, festivals, etc. Self-motivated and capable of working alone or in a group. English and Spanish speaking preferred.
Experience: 5 years experience with all aspects of gardening including planting, pruning, weeding, irrigation, care of equipment, etc. Experience supervising employees and/or volunteers desirable.
Job Number: 031-14
Classification: Regular, Full-time, Salaried, 40 hours per week
As a working supervisor, The Huntington Arborist manages crews, contractors, and resources dedicated to maintaining a healthy, highly diverse tree collection and canopy. Working with Curators and other Supervisors, the Arborist and reporting staff (and contractors):
• Establish and conduct a complete program of tree care and maintenance
• Evaluate condition, potential hazards, and needs of woody plants in Huntington collections and material to be acquired;
• Advise and assist with decision-making and acquisition of woody plants;
• Collaborate with curators and other supervisors to plan placement of additions and changes to the woody plant collections and displays;
• Acquire, receive, and relocate trees and woody plants;
• Plant, prune, secure, and train trees and woody shrubs for proper development;
• Ensure trees are properly labeled and mapped;
• Respond to storm events through clearing, pruning, and restoring canopies;
• Manage greenwaste recycling through relocating, processing, composting, and distributing organic materials;
• Assist with management of woody fruit tree collection;
• Support construction and other institutional programs and needs through planning, managing, and conducting necessary tree work;
• Support research into disease, pests, orchard crops, and plant introduction; stay current and respond to current information concerning these issues;
• Operate, maintain, rent, and ensure safe operation of equipment necessary for tree work, including chainsaws and trimming devices, trucks and dump trucks, boom trucks & telehandlers, tub grinders, loaders.
Direct Responsibilities: Manages staff, volunteers, and contractors. Oversees safe operations and trains staff in best practices and safety. Operates equipment, responsible for quality and appropriate pruning and treatment. Works collaboratively and continually with Curators and other managers to determine needs and activities related to trees and woody plants. Institutes the Living Plants Collections Policy for tree collections and protected specimens.
Qualifications & Experience: Appropriate field experience in equipment operation and arboriculture. Artistic, balanced, and ecologically-sound approach to tree training and cultivation. Thorough knowledge of tree identification and biology. Understanding and appreciation of traditional styling and treatment appropriate to different landscapes. Current knowledge as to tree planting, training, and treatment research and standards. Certification (through ISA or equivalent) as an Arborist and/or Tree Worker. Fluency in English and Spanish.