Available Employment Opportunities
Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.
Positions Available as of July 28, 2015
Security Officer - Day Shift (3 Positions Available)
Job Number: 121-29, 121-32, 121-33
Classification: Regular, Hourly, Part Time, 20 hours per week
Working under direct supervision, is assigned to work in galleries or gardens to protect visitors, collection and property. Duties may include performing security patrols by foot, answering visitor inquiries, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and materials.
- Patrols assigned areas to protect visitors, collections and property.
- These areas may be regular or special posts; assignments may change daily and within a single shift.
- Observe, detect and report on damage to property as well as safety and or security hazards;
- Maintain a high level of customer service to staff and visitors.
- This position requires standing for long periods of time (up to 6 hours per shift) and wearing of a radio earpiece at normal volume setting.
- Greets visitors; provides information, direction and other assistance to ensure visitors have a positive experience.
- May be assigned outdoors and construction posts which may include inclement weather, dust, dirt and noise.
- Enforces Huntington and Security policies and regulations within guidelines provided, using good judgment and excellent public relations skills; refers unresolved concerns or problems to supervisor.
- Responds to alarms according to established guidelines.
- Assists staff, visitors and others in the safe evacuation of buildings and other areas; Responds to incidents and emergencies according to Huntington policy – same for On-Call Security Officers.
- May be asked to administer first aid to staff or visitors.
- May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week.
- Perform other duties as assigned.
- High School diploma or equivalent.
- Able to understand and explain policies and procedures thoroughly and clearly.
- Able to speak and articulate clearly for radio and personal communication. Must be able to hear communications accurately over the radio and in person. Must be able to read written documentation, pamphlets, and computer screen.
- Able to see with clarity up to 75 feet.
- Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs.
- Able to exercise good judgment at all times.
- Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others.
- Valid California driver’s license.
- Able to work a varied schedule which is subject to change.
- Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required.
- Experience in a security related field preferred but not required.
- CPR and First Aid qualifications preferred.
- Experience in building evacuations and emergency response preferred.
May work in galleries or garden locations as assigned and may work in inclement weather conditions including severe heat and cold.
Special Events Set Up Assistant
Job Number: 121-25
Department: Special Events
Classification: Regular, Full-Time
Working under direct supervision, provides furniture and equipment setup and tear-down for meetings, parties, lectures, and other events; provides light custodial support for events. Reports to the Special Events’ Manager. This is an Evening Shift position that typically begins at 12:30 p.m. and ends at 9 p.m. with the possibility of occasional overtime.
- As directed by the Special Events office sets up and tears down tables, chairs, audio/video, and other equipment, furniture, or event-specific items as needed. (must be able to lift heavy furniture).
- Ensures that event furniture & equipment is clean and in good repair, and is stored properly.
- Records and keeps a regular inventory of all in-house events furniture and equipment, with recommendations for repairs or replacements as needed to the Special Events’ Manager.
- Proactively manages a schedule of setups & teardowns that maximizes space turnover and efficiency. Works with Special Events Manager to advise on scheduling feasible setup & teardown timing for each of The Huntington’s venue’s different setups.
- Runs and distributes power & lighting for events as needed, included but not limited to: running power boxes & cabling, ensuring lighting is on and functional for all events, setting up supplemental lighting for catering, etc.
- In conjunction with the A/V Technician, sets up and runs A/V equipment, including microphones, slide projectors, video projectors, overhead projectors, lights, and other equipment. May be required to troubleshoot as needed and assist A/V Technician with keeping track of the location of all A/V equipment, ensuring that it is well-maintained and in proper working order. Must be able to lift heavy items.
- Performs special cleaning for events: dusts; cleans restrooms; vacuums carpets; spot cleans walls, carpets, floors, and furniture; empties and cleans trash cans and ashtrays; picks up debris and washes down exterior areas; cleans all other areas as directed.
- May assist in moving boxes, furniture, etc. for event-specific needs.
- May perform light maintenance duties like changing light bulbs, feasible light furniture repairs, etc.
- Other duties as assigned.
- High School diploma preferred. Must be able to read and comprehend written instructions and to accurately interpret diagrams. Must be attentive to details and meticulous in following verbal and written instructions.
- Valid California Drivers' License.
- Must be able to lift, push, pull, and carry heavy objects; walk and stand for long periods of time; climb ladders, stairs & catwalks; bend and reach.
- Must be able to work cooperatively with others and function as part of a team. Must be flexible in assuming work assignments and knowledgeable about event and space procedures and guidelines. Must be polite and diplomatic in dealing with other staff members and the public.
- Must be able to work flexible hours, including evening and weekend events.
- Some crew experience preferred; experience with A/V equipment helpful.
Works in all physical plant areas. Works with tools and electrical and mechanical equipment which requires the exercise of good judgment and caution.
Annual Giving Program Manager
Job Number: 088-15
Classification: Full-Time, Exempt, 37.5 hours per week
The Annual Fund Program Manager works as part of a team of development officers and other personnel responsible for the comprehensive fundraising efforts at The Huntington. Specifically, this position is focused on program management, membership development, and stewardship of the Society of Fellows, the Huntington’s premiere philanthropic group of donors, which currently includes 550 families making gifts of $2,500 to $600,000 annually. In total the Society of Fellows contributes in excess of $4.5 million to support core institutional programs annually. Under the general direction of the Director of the Society of Fellows, duties include planning programs and events for the Society. Collaborates with Special Events, Communications, and other departments to produce events and programs that are exclusive to the Society of Fellows. Assists the Director with special projects and other duties as assigned. Acts in place of the Director as needed..
Alongside the Director, the Annual Fund Program Manager plans and coordinates prospective Fellows events, a wide range of programming exclusive to existing Fellows that emphasizes links to Huntington collections and programs, and the annual Huntington Ball, The Huntington's major annual fundraising event
In consultation with Fellows Director, coordinates aspects of event and program production, including scheduling, promotion, collateral design, expenditures, print and mailing, and post event evaluation.
- Coordinates all aspects of the annual Society of Fellows fundraiser, The Huntington Ball, collaborates with other Advancement staff and staff from other departments. Works closely with Special Events staff who are responsible for event production, vendor management and catering coordination.
- Is a consistent presence at Fellows events and is seen as a key Huntington contact.
- Supports two volunteer committees as assigned regarding programs and events.
- Assists with donor and prospect strategies as assigned.; attends regularly scheduled prospect meetings.
- Manages a donor prospect portfolio as assigned.
- Maintains records of event expenses, including summary reports.
- Shared supervision of one support employee.
This position requires outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational abilities. Must have proven success working under pressure to meet deadlines and must also thrive within a collaborative team oriented environment. Must also have experience in planning, coordinating and evaluating programs. Bachelor’s degree is required. Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and with social media. Proven experience working with database programs such as Raisers Edge is required.
Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Typically a minimum of three years of experience in a fundraising setting with emphasis on program planning, annual giving, membership, or other related function. Prior experience in face-to-face donor interaction is preferred.
Job Number: 108-15
Classification: Non-exempt, Regular, Full-Time 37.5 hours per week
Working with and reporting to the Senior Advancement Officer for Strategic Initiatives, this position provides a range of support activities related to strategic initiatives such as Liu Fang Yuan, the Chinese garden at The Huntington, including the following responsibilities:
- Sets and prepares materials for meetings among staff, donors, volunteers, including staffing the President's Council for the Chinese Garden, taking and distributing minutes, and serving as liaison among members and between members and the Senior Advancement Officer.
- Screens and responds to phone calls and written inquiries, sometimes from influential donors, prospects and friends.
- Manages gift transmittals, composes gift acknowledgement letters for the Senior Advancement Officer, the VP, and the President (as necessary), and drafts appropriate donor correspondence, including gift and stewardship reports.
- Manages files—paper and donor database files in Raisers Edge and generates reports as needed, esp. as related to tracking cultivation, solicitation and stewardship of new and existing prospects.
- Manages and maintains donor recognition and stewardship materials including printed lists, the annual report lists, as well as plaques and the donor wall, contacting donors as needed.
- Assists in managing special events--from logistics and invitations through guest lists, implementation and follow-up—for personal tours, luncheons, small meetings, and major events.
- Drafts Advancement-related written materials, such as donor articles and profiles, brochures, proposals, etc.
- Builds and manages a small pool of office volunteers
- Provides other administrative support to Senior Advancement Officer as assigned.
- BA required
- Administrative experience, ideally in a non-profit development setting.
- Fluency in Mandarin Chinese an asset.
- Excellent verbal and written communications skills a must.
- Familiarity with Raiser’s Edge an advantage.
- Ability to take initiative and work with minimal supervision, to solve problems and to get things done as required
- Excellent organizational skills, attention to detail, and a memory for names and facts are all helpful.
Office environment. Much work performed on personal computer.