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Available Employment Opportunities

Employment at The Huntington

 

Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.

 

Positions Available as of September 4, 2015

 


Bookstore Assistant

Job Number: 013-16

Department: Bookstore

Classification: Non-exempt, Temporary, Part-Time, 20 hours per week

 

Working under direct supervision, provides cashiering, restocking, and sales support for the bookstore. Has extensive contact with the public. Reports to the Bookstore Sales Floor Supervisor.

 

Essential Functions

  • Rings customer purchases on the cash register following proper procedures for cash, check and charge payments, returns, and voids.
  • Informs other bookstore assistants and bookstore manager of customer needs, customer complaints, merchandise outs, and restocking needs.
  • Assists in shrinkage control by remaining aware and reporting merchandise loss and merchandise damages.
  • Utilizes non-peak hours to become familiar with merchandise, prices, offers assistance to customers, cross sells items, and performs stock keeping functions that will assure a neat and effective presentation of the sales floor.
  • Restocks and maintains presentation for assigned area.
  • Responsible for balancing register. Accountability for cash, accurate and complete check and charge media, and paperwork for corrected transactions.
  • Other duties as assigned.

 

Qualifications

  • Must have a high level of integrity and accuracy in handling merchandise, counting change and balancing a cash drawer.
  • Must have good verbal skills.
  • Must be able to handle heavy customer traffic while remaining accurate, tactful, and courteous.
  • Must have physical strength in order to lift boxes of books and other heavy materials.
  • Interest in Literature, History, Art History, or Horticulture helpful.
  • Must be able to work rapidly with accuracy.
  • Must be able to work weekends.

 

Experience

  • Previous cash handling and retail selling experience preferred.
  • Experience with personal computer helpful.

 

Working Conditions

Works in Bookstore, standing for long periods of time, lifting, bending, stooping, and transporting items of varying weights and shapes.

 

UP

 


Project Archivist

Job Number: 008-16

Department: Acquisitions, Cataloging and Metadata Services

Classification: Limited-Term (12 month appointment), 37.5 hours per week, Exempt

 

Working under general direction and as part of a team, catalogs rare materials and arranges, describes and processes archival collections in a variety of fields and disciplines, including visual and literary culture, architecture, the history of science, medicine and technology, and the history of California and the West. Encodes legacy finding aids in EAD. Reports to the Supervising Librarian/Archivist (Visual and Literary Culture, especially post-1850).

 

Essential Functions

  • Arranges, describes and processes archival collections. May catalog rare materials in a wide variety of formats, including books, serials, prints, posters, broadsides, photographs, ephemera, manuscripts, audiovisual and digital.
  • Encodes legacy finding aids in EAD (Encoded Archival Description) for contribution to the Online Archive of California.
  • Creates and enhances RDA NACO authority records for names.
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Other Functions

  • May supervise the work of one or more library assistants or interns.
  • Other duties as assigned.

 

Qualifications

  • Master’s degree in Library and Information Science from an ALA-accredited institution, or in Archival Studies.
  • Experience in arranging, describing and processing archival collections according to current national standards and best practices. Experience encoding finding aids using Encoded Archival Description (EAD).
  • Demonstrated knowledge of archival theory and practice, especially accessioning, processing and description.
  • Demonstrated knowledge of current archival and cataloging standards for rare materials.
  • Demonstrated mastery in the use and application of DCRM, DACS, EAD, MARC, LCSH, AACR2, RDA and other library and archival descriptive and content standards.
  • Demonstrated knowledge of XML schemas and the use of XML editors, facility in the manipulation of metadata across systems and platforms.
  • Experience working with collections management systems such as ArchivesSpace and content management systems such as FileMaker.
  • Ability to work well in a collaborative, team-based environment.
  • Excellent oral, written, and interpersonal communication skills.
  • Excellent organizational skills including accuracy and a strong attention to detail.
  • Ability to meet or exceed production goals as established by the supervising librarian/archivist.
  • Ability to handle unusual and rare material with care. Must be able to lift and move heavy volumes and boxes safely. Ability to maneuver large book trucks; climb ladders.

 

Experience

  • Two to three years of experience in archival arrangement and description, preferably in an academic or research library.
  • Two years of experience cataloging special collections materials desirable.
  • Minimum one year experience creating RDA NACO authority records preferred.

 

Working Conditions

Normal office environment and library stack areas. This position requires the use of caution in handling or moving library materials or supplies and book trucks.

 

UP

 


Public School Specialist

Job Number: 014-16

Department: Education

Classification: Limited-Term (24 month appointment), 37.5 hours per week, Exempt

 

The Public School Specialist reports to the Director of Education and works in collaboration with all Huntington content and area specialists. The Public School Specialist will oversee curriculum, training and evaluation related to school and school partnerships programs, ensuring they ally with the highest pedagogical and Common Core State Standards (CCSS). This is a two-year pilot project.

 

Essential Functions

  • Evaluates all aspects of existing school programs (materials, training, presentations, websites etc.) for CCSS compliance and effectiveness.
  • Implements recommended changes to existing programs.
  • Creates new school programs and related components that serve curricular goals of schools and school systems, as well as upholds The Huntington Standard.
  • Trains and coaches Education Facilitators as needed in new programs and skills-based instruction.
  • Creates and implements student experiences and teacher professional development for School Partnerships.
  • Overseers Formal Evaluation initiative and implements recommendations going forward for evaluating programs and participants.
  • Works with Advancement in order to seek grants and other outside funding, including collecting and sharing metrics.
  • Maintains rich relationships with visiting schools and school partners.
  • Other duties as assigned.

 

Qualifications

  • Masters or Ph.D. in Education, Curriculum Development and/or K-12 Studies focus preferred
  • Teaching Credential
  • Specializations in reading and/or science desired but not essential
  • Current knowledge and facility with CCSS required
  • Familiarity with Library of Congress Teaching with Primary Sources, Arts Integration, and Project Based Learning experience preferred Current knowledge and facility with curriculum development
  • Ability and desire to work collaboratively within a creative and intellectual cohort
  • Ability to be flexible, creative, and adaptive around all aspects of the position
  • Ability to work with staff, management, volunteers, schools and teachers, and the public

 

Experience

  • Five or more years teaching experience in a public school setting, preferably in multiple grade levels
  • Special project experience in curricula and teacher training desired

 

Working Conditions

Must be physically able to negotiate office, botanical garden, library, art gallery and off site settings.

 

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Purchasing Buyer and Accounts Payable

Job Number: 011-16

Department: Business Office

Classification: Non-Exempt, Regular Full-Time, 37.5 hours

 

This position is a key member of the Business Office team and is responsible for executing day-to-day procurement and accounts payable activities which include collaboration with institution divisions, suppliers, contract review, negotiations, procurement card audit, and processing of vendor payments. The buyer serves as the link between Huntington divisions and suppliers to ensure a seamless flow of goods and services to support institutions demands and expectations. Working under the supervision of the Director of Budget and Special Projects, the buyer will also assist with developing purchasing, and disbursement policies and procedures, perform requests for proposals, vendor analysis and reporting. Will perform daily operations of the accounts payable process as an assistant and back up to the Accounts Payable clerk.

 

Essential Functions

  • Procurement responsibilities could cover a broad range of categories, including goods, services, professional services, and independent contractors. Must have a basic understanding of the general procurement process, including complex bid solicitations, deliverable schedules, and e-procurement ordering and payment systems.
  • Research and source hard to find items, solicit and analyze quotations and evaluate supplier proposals on price, product, and service.
  • Perform research and analysis on the services requested, maintaining adequate knowledge of the industry, trends, and product information. Provide pricing and proposal guidance to the internal customer based on market pricing and/or trends; gaining subject matter knowledge through research and past experience.
  • Understand the various elements in a contract with the ability to draft, discuss, and negotiate contract elements including the general Terms and Conditions, unique specification and pricing. Must be able to format deliverable schedules, payment terms, and other commercial elements into a contract for the majority of requested projects.
  • Provide strong service, and support to the Business Office, other Huntington team members, and suppliers. Communicate effectively to all levels of the internal and external organization on proposal, and supplier information. Provide guidance to division staff and assist with vendor problem resolution. Keep in contact with appropriate personnel to ensure satisfactory operations, maintain consistent communication, and build strong business relationships.
  • Maintain a database and file of all active contracts, including consulting agreements, independent contractor questionnaires and agreements, equipment and maintenance contracts.
  • Perform year-end review of contracts, and licensing agreements for renewal or renegotiation; negotiate contracts and price agreements to enhance cost savings and quality of service. Produce reports in a timely manner with the ability to present these reports to management.
  • Ensure purchases and disbursements comply with internal and external requirements and regulations as well as good purchasing practice; provide information to staff on Huntington policy and procedures related to purchasing and disbursements.
  • Assists Accounts Payable Clerk with day-to-day preparation of invoices for payment, including review of fund availability, division signature approvals, and sales tax review.
  • Reviews check requests for appropriate business justification, and supporting documentation prior to processing payment. Includes obtaining invoices, W-9 forms, contracts, etc.
  • Data entry of invoices into the general ledger system for payment.
  • Monthly, audit the procurement card statements for receipt submission, sales and use taxes, and supervisor approvals.
  • Assist with the processing of new procurement card requests, replacement cards and various procurement card administration.
  • Assists the Accounts Payable clerk with maintenance of all expenditure signatory lists for Huntington divisions.
  • Prepare and provide annual audit schedules as required.
  • Assist with preparation of calendar year-end tax reporting, such as 1099s, 1042S, and 592B.
  • Analyze vendor activity, prepare and present reports on potential institutional cost saving opportunities.

 

Other Functions

  • Perform other related duties incidental to the work described herein.

 

Qualifications

  • Bachelor’s Degree (Business or related field preferred)
  • Knowledge of procurement regulations, and practices
  • Basic accrual bookkeeping knowledge
  • ERP system knowledge
  • Strong communication (written & verbal)
  • Exceptional time management, organization, and prioritization skills
  • Superior customer service and adaptability to changing requirements
  • Outstanding conflict resolution and ability to effectively work in a team environment
  • Strong relationship building and collegial approach to working with constituents
  • Excellent analytical & research skills
  • Proficient in Microsoft Office Suite products (i.e. Word, Excel, Outlook)

 

Experience

  • 5 years minimum related experience.

 

Working Conditions

Normal busy, pressured business office environment; much work performed on personal computer.

 

UP

 


Reference Services Manager

Job Number: 017-16

Department: Reader Services

Classification: Regular Full-Time, 37.5 hours, Non-Exempt

 

Working under general direction and as a team leader, manages first-tier informational requests and requests for imaging services. Prepares, confirms, issues, and tracks all imaging services orders of rare material for on-site readers, correspondents, curators, and staff, sometimes in other departments or divisions. Works closely with Curatorial and Imaging Services departments. Assists readers with requesting and using rare materials. Supervises two library assistants. May work on a flexible and rotating schedule including Saturdays and evenings. Occasionally undertakes special projects. Reports to the Reader Services Librarian.

 

Essential Functions

  • Supervision: Supervises two library assistants and one part-time position. Documents and communicates assignments, accomplishments, and performance issues. Coaches and trains library assistants on first-tier reference and imaging requests.
  • Imaging Services: Organizes information and prepares cost estimates for imaging services orders, including identification of any conservation needs for material to be duplicated as well as any permissions issues for restricted material. Works directly with readers, correspondents, and curators to identify and mark rare materials for imaging services. Locates and prepares materials for imaging and generates work orders for imaging services. Tracks progress of all imaging requests and initiates orders or correspondence with users to resolve delays or complaints.
  • Reference: Together with the Reader Services Librarian, evaluates and triages incoming first-tier reference requests and imaging requests. Refers involved requests for reference or imaging to curatorial departments. Corresponds with remote and on-site researchers on routine, informational reference requests and imaging requests. Coordinates first-time visits with Reader Services and curatorial departments as required.

 

Other Functions

  • Staffs the reading room desk and registration desk on a rotating basis.
  • Assists with paging and organizing materials for use in the Ahmanson Reading Room.
  • Assists with the management and maintenance of access control systems such as Aeon.
  • Provides assistance to other library units for special projects. Other duties as assigned. Reader Services staff must be prepared to back up other staff in providing essential services to the library’s constituency.

 

Qualifications

  • Excellent general clerical skills and the ability to keep detailed records with great accuracy. Familiarity with reference ticketing software programs (LibAnswers) and access control systems (Aeon).
  • Good supervisory and interpersonal skills. Must be able to communicate with readers and colleagues effectively as well as work independently and as part of a team.
  • Excellent writing and communication skills. Must be able to communicate information and procedures to a diverse, often remote, body of researchers.
  • Ability to prioritize work in unit that receives time-sensitive, high-volume requests and involved projects.
  • Must be able to lift and move heavy volumes and boxes safely. Ability to maneuver large book trucks; climb ladders.
  • Ability to handle unusual and rare material carefully.
  • Comfortable with routine and/or repetitive work, often in a fast-paced environment.

 

Experience

  • Bachelor’s degree required, humanities degree preferred.
  • A minimum of 1 year library paraprofessional experience in special collections as part of an access services team.
  • Experience handling rare materials, especially archival collections, preferred.
  • Supervisory experience helpful.

 

Working Conditions

Normal office environment and library stacks area. This position requires the use of caution as the incumbent will often be handling fairly heavy materials and book trucks.

 

UP

 


Senior Accounting Analyst

Job Number: 012-16

Department: Business Office

Classification: Exempt, Regular Full-Time, 37.5 hours

 

Working under the supervision of the Controller, the Senior Accounting Analyst will assist the Controller in several functions of the Business Office. The accounting analyst will be a strong accounting generalist and provide backup support to other accountants in the department, as well as provide business analysis on many aspects of the institution.

 

Essential Functions

  • Provides backup accounting support to the financial reporting, split-interest, accounts receivable, tax and property fund accountants
  • Provides assistance in ensuring that work completed in the department is accurate, timely and in accordance with general accepted accounting principles (U.S. GAAP) and that proper internal controls and safeguards are in place
  • Provides assistance in updating all policies and procedures and proactively stays ahead of potential changes in new accounting or tax or tax regulations
  • Research U.S. GAAP as it relates to significant matters and assist in providing accounting guidance to ensure compliance with U.S. GAAP
  • Provides assistance in preparing and reviewing all required tax returns (e.g., Form 990) and other reports with the appropriate local, state and federal government agencies
  • Provides assistance in preparing monthly cash flow forecast for operations, restricted and capital projects
  • Provides assistance in preparing and reviewing the financial data on a monthly basis and performs financial analysis, as requested by the Controller
  • Provides assistance in the development of new processes and systems, where necessary to create a more efficient and effective department and institution
  • Provides cost analysis on financial statement accounts, special projects and vendor selection and rationalization

 

Qualifications

  • Bachelor’s degree in accounting or finance required, CPA or MBA preferred
  • Strong knowledge of GAAP and experience with fund accounting in a large multi-disciplinary non-profit organization preferred
  • Strong financial analysis skills (prior experience a strong plus)
  • Outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational abilities
  • Outstanding conflict resolution and ability to effectively work in a collaborative team oriented environment
  • Very strong computer skills and highly proficient in Microsoft Office Suite products (Word, Excel – Advanced (Vlookup, Pivot Tables & graphs required, macros and SQL desired), Outlook, and PowerPoint - Advanced)
  • ERP system knowledge. Experience with accounting and reporting software implementation, highly preferred
  • Excellent analytical & research skills

 

Experience

  • Minimum five years of non-profit accounting experience required

 

Working Conditions

Normal busy, pressured business office environment; much work performed on personal computer.

 

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About The Huntington

The Huntington Library, Art Collections, and Botanical Gardens is a collections-based research and educational institution established in 1919 by Henry E. and Arabella Huntington. Henry Huntington, a key figure in the...

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