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Available Employment Opportunities

Employment at The Huntington

 

Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.

 

Positions Available as of June 30, 2015

 


Security Officer (3 Positions Available)

Job Number: 096-15 

Department: Security

Classification: Regular, Hourly, Part Time, 20 hours per week – Job #096-15 (Day Shift)

 

Working under direct supervision, is assigned to work in galleries or gardens to protect visitors, collection and property.  Duties may include performing security patrols by foot, answering visitor inquiries, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and materials.

 

Essential Functions

  • Patrols assigned areas to protect visitors, collections and property.
  • These areas may be regular or special posts; assignments may change daily and within a single shift.
  • Observe, detect and report on damage to property as well as safety and or security hazards;
  • Maintain a high level of customer service to staff and visitors.
  • This position requires standing for long periods of time (up to 6 hours per shift) and wearing of a radio earpiece at normal volume setting.
  • Greets visitors; provides information, direction and other assistance to ensure visitors have a positive experience.
  • May be assigned outdoors and construction posts which may include inclement weather, dust, dirt and noise.
  • Enforces Huntington and Security policies and regulations within guidelines provided, using good judgment and excellent public relations skills; refers unresolved concerns or problems to supervisor.
  • Responds to alarms according to established guidelines.
  • Assists staff, visitors and others in the safe evacuation of buildings and other areas; Responds to incidents and emergencies according to Huntington policy – same for On-Call Security Officers.

 

Other Functions

  • May be asked to administer first aid to staff or visitors.
  • May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week.
  • Perform other duties as assigned.

 

Qualifications

  • High School diploma or equivalent.
  • Able to understand and explain policies and procedures thoroughly and clearly.
  • Able to speak and articulate clearly for radio and personal communication. Must be able to hear communications accurately over the radio and in person. Must be able to read written documentation, pamphlets, and computer screen.
  • Able to see with clarity up to 75 feet.
  • Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs.
  • Able to exercise good judgment at all times.
  • Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others.
  • Valid California driver’s license.
  • Able to work a varied schedule which is subject to change.

 

Experience

  • Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required.
  • Experience in a security related field preferred but not required.
  • CPR and First Aid qualifications preferred.
  • Experience in building evacuations and emergency response preferred.

 

Working Conditions
May work in galleries or garden locations as assigned and may work in inclement weather conditions including severe heat and cold.

 

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Security Officer (Graveyard Shift)

Job Number: 111-15 

Department: Security

Classification: Regular, Hourly, Full-Time, 37.5 hours per week

 

Working under direct supervision, the security officer is assigned to work in all assignments on the swing shift such as control room operator, building and grounds patrol. Duties may include performing security patrols by foot, vehicle, answering visitors inquiries, assisting with Special Events, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and material. Daily assignment to include monitoring critical systems such as fire, security and radio communications within the Security Control Room.

 

Job Schedule: weekday work hours: 12 a.m. to 8 a.m. Must be available to work weekends (Saturday and Sunday).

 

Essential Functions

  • Patrols all areas of the property in a Huntington vehicle to protect visitors, staff, collections and property.
  • Observe, detect and reports on damage to property as well as safety and or security hazards.
  • Maintain a high level of customer service to staff and visitors.
  • Responds to any emergency situation and handles according to Huntington policy; secures the area; interacts with arriving Supervisors and on-site officers; assist with escorting emergency vehicles to location of emergency.
  • Responds to alarms on computer based fire and security systems.
  • Dispatches security patrol officers to location of alarm, using emergency procedures and proper radio communications.
  • Notifies various outside agencies(Police, Fire ect.).
  • Cancels Police and Fire Departments through Central Monitoring Company as directed by Security Supervisor.
  • Keeps concise and complete computer and Control Room log book of all events.
  • Monitors security cameras, fire and alarm systems while assigned to the Control Room.
  • Upholds all policies and procedures related to the Security Control Room and the Security Department.
  • Enforces rules and regulations; reports violations to Security Supervisor.

 

Other Functions

  • May be asked to administer first aid to staff or visitors.
  • May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week.
  • Perform other duties as assigned.

 

Qualifications

  • High School diploma or equivalent.
  • Able to understand and explain policies and procedures thoroughly and clearly.
  • Able to speak and articulate clearly for radio and personal communication. Must be able to hear communications accurately over the radio and in person. Must be able to read written documentation, pamphlets, and computer screen.
  • Able to see with clarity up to 75 feet.
  • Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs.
  • Able to exercise good judgment at all times.
  • Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others.
  • Valid California driver’s license.
  • Able to work a varied schedule which is subject to change.

 

Experience

  • Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required.
  • Experience in a security related field preferred but not required.
  • CPR and First Aid qualifications preferred.
  • Experience in building evacuations and emergency response preferred.

 

Working Conditions
May work inside of Security Control Room, Outdoors performing foot or vehicle patrols and may work in inclement weather conditions including severe heat and cold.

 

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Human Resources Manager

Job Number: 121-15

Department: Human Resources

Classification: Regular, Full-Time, 37.5 hours per week

 

Working under the direction of the Director of Human Resources, this position is a Human Resources Generalist position with a focus on recruitment, on-boarding and employee relations. This position requires interface with managers and supervisors on personnel actions such as recruitment, hiring, employee counseling, and terminations. Also requires extensive contact with staff members at all levels and frequent contact with outside organizations.

 

Essential Functions

  • Manages the recruitment process including requisition and candidate tracking, job postings and advertising, candidate background checking, offer letters and new hire on-boarding and orientation
  • Provides recruitment support by entering new hire data, preparing candidate correspondence and communications, maintaining files and databases, etc.
  • Will assist HR Director in employee relations matters including advising managers and supervisors on policy matters, as well as employee behavior and performance management issues.
  • Will manage the HR Department in the absence of the HR Director.
  • Close coordination with HR Director on matters related to job postings, filled positions, personnel budgets, payroll changes, benefits costs, etc.
  •  

Other Functions

  • Tracks grant-funded and limited-term employees, communicates to managers when assignments are ending.
  • Manages employee performance appraisal process. Notifies supervisors of performance appraisal obligations; tracks and reports on completion of annual performance appraisal process.
  • Use ADP Workforce Now to perform workforce analysis and reporting. 
  • Other duties and special projects as assigned.

 

Qualifications

  • Undergraduate degree required, preferably in Business Administration and/or Human Resources Management.
  • Must have strong oral and written communication skills; excellent interpersonal skills with a strong service orientation; good organizational skills to efficiently manage time, paperwork and a changing project load.
  • Knowledge of federal and state procedures and regulations related to hiring and employee relations.
  • Must be discreet in handling highly confidential information; tactful and diplomatic in dealing with managers, staff and candidates; and able to collaborate effectively and collegially with other members of the Human Resources team.
  • Fluency in Spanish desirable. May act as the HR liaison with Spanish-speaking staff. Assists in translating materials and presentations into Spanish.
  • Must be computer savvy, able to create and manipulate data spreadsheets, create tables and reports.

 

Experience

  • Minimum of 4 - 6 years in a HR generalist function with experience in several HR disciplines including recruitment, on-boarding, and employee relations. Must have experience conducting internal investigations regarding claims of harassment and discrimination. Also must have experience advising managers on the appropriate utilization of a formal progressive disciplinary process.
  • Experience working with legal counsel on the defense of lawsuits and outside agency charges.
  • HRIS systems experience a must.
  • Prior supervisory experience preferred.
  • Experience in compensation, ADP payroll administration and benefits administration is a plus.

 

Working Conditions

Normal office environment. Much work performed on a personal computer and telephone.

 

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Library Assistant, Ernest Marquez Collection Cataloging & Digitization Project

Job Number: 121-16

Department: Acquisitions, Cataloging & Metadata Services

Classification: Part-time 20 hours per week, Limited term – 6 months

 

Working under regular supervision, creates descriptive item-level metadata records for photographs in the Ernest Marquez Collection, an unrivalled trove of more than 4,600 photographs depicting Southern California from the 1870s through the 1950s. Works with Project Archivist to sort photographs by size and format prior to digitization; creates shoot lists for photographer. Reports to the Supervising Librarian/Archivist, Visual and Literary Culture.

 

Responsibilities

  • Creates item-level descriptive metadata records for the photographic archive of Ernest Marquez in accordance with accepted national standards for describing photographs and other visual materials.
  • Works with Project Archivist to prepare photographs for digitization by sorting by size and format; create shoot lists for photographer.
  • Communicates special handling instructions to Project Photographer and Image Archives staff as photographs move through digitization queue. Links digital images to metadata records in CONTENTdm.
  • Other duties as assigned.

 

Qualifications

  • Associate of Arts degree or equivalent required Bachelor of Arts degree in the humanities or social sciences preferred.
  • Experience in describing visual collections in an archival setting according to accepted national standards preferred; ability to handle rare materials with care.
  • Proficiency in use of computers including facility with database programs such as FileMaker Pro and/or digital image file management systems such as CONTENTdm preferred.
  • Strong oral, written, and interpersonal communication skills.
  • Excellent organizational skills including accuracy and a strong attention to detail.
  • Ability to work both independently and collaboratively in a team environment. Ability to meet production goals according to grant schedule.
  • Must be able to lift and move heavy volumes and boxes safely. Ability to maneuver book trucks; climb ladders.

 

Working Conditions

Normal office environment and library stack areas. This position requires the use of caution in handling or moving library materials or supplies and book trucks. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees in this job.

 

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Store Operations Manager

Job Number: 121-18

Department: Huntington Store

Classification: Regular, Hourly, Full-Time, 37.5 hours per week

 

Working under regular supervision of the Director of Retail Operations, is responsible for sourcing merchandise, inputting merchandise into the point-of-sale system, placing orders generated by the Director, follow-up on orders, reconciling invoices, generation of claims and debit memos, some model stock reordering, coordinating annual inventory, and managing the store on occasional weekends or as necessary.  In the absence of the Director of Retail Operations, is responsible for approval of invoices, resolution of staffing issues, and other managerial responsibilities.

 

Essential Functions

  • Data entry related to merchandise and vendors.
  • Places and follows up on purchase orders generated by Director of Retail Operations.
  • Negotiates best possible terms for purchases.
  • Sources merchandise.
  • Resolves receipt and billing problems from suppliers; writes debit memos and claims, prepares charge back paperwork, and claim follow-up.
  • Reconciles Store monthly credit card statement by coding charges to the appropriate account.
  • Monitors the computerized product inventory and information system for accuracy and correct reporting; runs daily sales reports.
  • Maintains the Store filing system.
  • Maintains appropriate inventory position on established lines.
  • Creates merchandising and other reports.
  • Organizes and coordinates annual inventory.
  • Supervises and trains the Receiving Clerk and Inventory Assistant to insure the accuracy of orders and Receiving Report paperwork.
  • Supervises the Senior Record Keeper.
  •  

Other Functions

  • May be asked to manage the Store and the Store Assistants or assist on the sales floor.
  • Manages the Store on occasional weekends or as necessary.
  • Other duties as assigned.

 

Qualifications

  • Knowledge of standard merchandise buying procedures for bookstores, gift shops or similar type of establishment.
  • Ability to read, understand and apply inventory and sales reports.
  • Knowledge of MS Office.
  • Associates Degree required, Bachelor’s degree preferred
  • Strong oral, written, and organizational skills
  • Some college-level coursework in the Humanities strongly preferred.
  • Knowledge of point-of-sale software helpful.
  • May be asked to manage the Store and the Store Assistants or assist on the sales floor.
  • Manages the Store on occasional weekends or evenings.
  • Other duties as assigned.

 

Experience

  • 1-2 years previous accounts payable or other relevant book keeping/record keeping experience required; preferably in a retail business office.
  • Experience working with retail point-of-sale systems required.
  • Experience supervising multiple staff in an office environment.
  • Experience working in a museum environment or in a store with similar merchandise lines preferred.

 

Working Conditions

Office, retail store, and stockroom environment. Much work is performed on a personal computer. May sometimes stand for long periods of time in store. Lifting, bending, stooping, and transporting items of varying weights and shapes.

 

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About The Huntington

The Huntington Library, Art Collections, and Botanical Gardens is a collections-based research and educational institution established in 1919 by Henry E. and Arabella Huntington. Henry Huntington, a key figure in the...

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