Available Employment Opportunities
Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.
Positions Available as of Apr. 17, 2015
Annual Giving Program Manager
Job Number: 088-15
Classification: Full-Time, Exempt, 37.5 hours per week
The Annual Fund Program Manager works as part of a team of development officers and other personnel responsible for the comprehensive fundraising efforts at The Huntington. Specifically, this position is focused on program management, membership development, and stewardship of the Society of Fellows, the Huntington’s premiere philanthropic group of donors, which currently includes 550 families making gifts of $2,500 to $600,000 annually. In total the Society of Fellows contributes in excess of $4.5 million to support core institutional programs annually. Under the general direction of the Director of the Society of Fellows, duties include planning programs and events for the Society. Collaborates with Special Events, Communications, and other departments to produce events and programs that are exclusive to the Society of Fellows. Assists the Director with special projects and other duties as assigned. Acts in place of the Director as needed.
Alongside the Director, the Annual Fund Program Manager plans and coordinates prospective Fellows events, a wide range of programming exclusive to existing Fellows that emphasizes links to Huntington collections and programs, and the annual Huntington Ball, The Huntington's major annual fundraising event.
- In consultation with Fellows Director, coordinates aspects of event and program production, including scheduling, promotion, collateral design, expenditures, print and mailing, and post event evaluation.
- Coordinates all aspects of the annual Society of Fellows fundraiser, The Huntington Ball, collaborates with other Advancement staff and staff from other departments. Works closely with Special Events staff who are responsible for event production, vendor management and catering coordination.
- Is a consistent presence at Fellows events and is seen as a key Huntington contact
- Supports two volunteer committees as assigned regarding programs and events.
- Assists with donor and prospect strategies as assigned.; attends regularly scheduled prospect meetings.
- Manages a donor prospect portfolio as assigned.
- Maintains records of event expenses, including summary reports.
- Shared supervision of one support employee.
This position requires outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational abilities. Must have proven success working under pressure to meet deadlines and must also thrive within a collaborative team oriented environment. Must also have experience in planning, coordinating and evaluating programs. Bachelor’s degree is required. Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and with social media. Proven experience working with database programs such as Raisers Edge is required.
Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Typically a minimum of three years of experience in a fundraising setting with emphasis on program planning, annual giving, membership, or other related function. Prior experience in face-to-face donor interaction is preferred.
Assistant to the VP for Financial Affairs
Job Number: 089-15
Department: Business Office
Classification: Full-Time, Exempt, 37.5 hours per week
Working under general supervision, provides administrative and secretarial support to the Vice President for Financial Affairs and to the Financial Affairs division. Has frequent contact with staff at all levels, plus daily interaction with Trustees, Overseers, consultants, investment managers, and outside organizations. Reports to Vice President for Financial Affairs. May take work assignments from the Controller and perform clerical tasks for Business Office.
- Interacts on behalf of the Vice President for Financial Affairs with staff at all levels; volunteer leaders including Trustees and Overseers; and consultants, investment managers, and outside organizations.
- Provides administrative support for Vice President for Financial Affairs including preparing correspondence, handling phones, arranging conference calls, planning and developing travel itineraries, maintaining schedules, scheduling meetings, preparing presentation materials, prioritizing projects.
- Drafts financial, statistical, narrative, and other reports as requested.
- Creates presentations and reports using desktop software and graphics or slides.
- Schedules and plans the regular meetings and special meetings for the Overseers Finance, Audit and Endowment Investment Committees, and any other board-appointed committees in which the Vice President for Financial Affairs is involved. Polls committee members on meeting dates; reserves rooms; arranges for food services for meetings, as required; arranges with investment managers, consultants, and others to do presentations at meetings; prepares agendas, letters, attachments, and other materials for mailings related to meetings; and greets and provides directions to participants in meetings. May be asked to take and transcribe minutes for meetings.
- Works independently on projects as assigned by Vice President for Financial Affairs and Controller. May be responsible for doing historical research in the financial archives, conducting surveys or informational interviewing, writing up reports, and preparing presentations.
- Manages the office of the Vice President, including organizing, maintaining, and archiving paper and electronic files for the Vice President for Financial Affairs, ordering and stocking supplies, and maintaining the neatness and professional appearance of the Vice President’s office and Assistant’s office.
- Takes careful and detailed telephonic messages for Vice President and Controller.
- Opens and reviews all incoming mail, correspondence and requests for signature. Responsible for tracking all pending items and returning to requestor.
- Acts as official Secretary to the Retirement Plan Fiduciary Group, includes planning semi-annual meetings and maintains, compiles and distributes meeting minutes.
This person must serve effectively as an ambassador for the Vice President for Financial Affairs and for the division. Front office manners and appearance are required, as this person interacts with our donor community, Trustees and Overseers, and important visitors.
- Must have excellent computational, organizational, and written and oral communication skills. These skills and abilities are usually acquired through the completion of an Associate’s degree or equivalent coursework, but completion of a Bachelor’s degree is strongly preferred.
- Must be able to work with a high degree of confidentiality.
- Must be able to exercise a high degree of judgment.
- Must be proficient in MS Office, particularly Outlook, Word and Excel and PowerPoint.
- Must perform duties in a friendly and collegial manner with all levels of the institution.
Experience: Experience in administrative support at the executive level of 3-5 years is required.
Working Conditions: Normal office environment. Much of incumbent's work is performed on a personal computer.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees in this job.
Associate Director, Major Gifts
Job Number: 087-15
Classification: Full-Time, Exempt, 37.5 hours per week
The Associate Director level position works as part of a team of development officers and other personnel responsible for the comprehensive fundraising efforts at The Huntington. Working under the general direction of the Assistant Vice President, this position will be responsible for engaging prospective donors with the potential to become major donors of unrestricted, restricted or planned gifts. Will work with existing fundraising staff and colleagues throughout the institution to determine the best path for the identification, cultivation and solicitation of prospective donors.
Essential Functions: Devises and executes strategies to contact, qualify, and cultivate individuals with potential to become individual major donors. Plans targeted screening and cultivation events other strategic methods deemed appropriate to create donor engagement. Particular emphasis on potential prospects within existing Huntington support groups such as members; scholars; volunteers; and individuals identified through electronic wealth screening and personal networks.
- Builds and maintains a portfolio of prospective major donors, stewarding their Huntington engagement and soliciting for increased support as appropriate.
- Creatively leverages existing Huntington programs, travel schedules, and personal networks to create and engage an expanded pool of prospects.
- Responsible for annual Library Appeal to Huntington Scholars and other targeted fundraising initiatives as opportunities arise.
- In close collaboration with the Advancement Services Director, effectively uses the Raisers Edge database to track and manage the emerging prospect pool, to develop reports, and to monitor progress and results.
- Coordinates Advancement articles for the bi-monthly Calendar and Verso blog. Also updates Advancement web pages.
- Responsible for following all protocols for prospect and donor management, contact reports, and any other prospect and donor reporting and monitoring.
- Shared supervision of one support employee.
- Special projects as assigned by the AVP and Vice President of Advancement.
Qualifications: This position requires outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational abilities. Must have proven success working under pressure to meet deadlines and must also thrive within a collaborative team oriented environment. Must also have experience in planning, managing and evaluating programs. Bachelor’s degree is required. Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint.) Must have effective research skills, and experience in the use of electronic prospect screening information, including internet research. Proven experience working with database programs such as Raisers Edge is required.
Preferred Experience: Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Typically a minimum of five years of experience in a fundraising setting with exposure to major gifts , campaign planning, planned giving, or similar work. Prior experience in face-to-face donor interaction strongly preferred.
Audio Visual Technician
Job Number: 102-15
Department: Special Events
Classification: Regular, Hourly, Full-Time, 37.5 hours per week
The A/ technical support for events, to ensuring takedown of A/V equipment. Will perform basic day-to-day functions as part of event preparation and production. The A/V technician will also provide technical assistance and instruction for the employees, visiting presenters, and outside clients of The Huntington. In addition to daily setups, the A/V Technician will be responsible for learning the new theatre lighting and sound systems in The Huntington’s new auditorium space to deliver the A/V assistance necessary to run everything from a lecture to a full performance. V Technician will perform a variety of job functions from delivering and setting up A/V equipment to providing
- Read and interpret room diagrams & setup sheets with respect to A/V setups.
- Ensure setup and put away of A/V equipment is completed promptly for all events. Make sure A/V closets are kept in order.
- Respond to requests from departmental planners to schedule A/V run-throughs to ensure comfort of presenters. Provide basic instruction on the operation of A/V equipment to clients as necessary.
- Setup A/V equipment for meetings and various functions around the property.
- Troubleshoot A/V equipment when there are technical questions or problems related to A/V equipment to identify appropriate solutions.
- Serve as on-site A/V support for events.
- Learn & run theatre lighting & sound boards to support events in the auditorium space.
- Clean and maintain equipment, report damages to the Special Events Director.
- Maintain inventory of A/V equipment, report needs to the Special Events Director.
- Assist with room setups and teardowns, as necessary. Set up/remove room setups and change room arrangements, including tables, chairs, etc. in accordance with the schedule of events and in coordination with the Special Events’ Facilities crew.
- Attend Special Events’ Staff Meetings.
- Other duties as assigned.
- Must have skilled knowledge of audiovisual equipment.
- Must have skilled knowledge of computers (Mac and PC), presentation software and A/V equipment, including but not limited to, projectors, microphones, lighting and sound boards, etc.
- Must have skilled knowledge of patching and mixing audio.
- Some knowledge of theatre lighting is preferred.
- Strong oral communication skills.
- Ability to work in a team environment.
- Demonstrated interpersonal skills.
- Flexible hours for availability (including evenings and weekends)
- Positive client-oriented attitude and professional image.
- Ability to work on several projects simultaneously.
- Ability to work under pressure and meet deadlines.
- Two plus years of prior A/V experience in a university or venue setting preferred.
- Theatre experience in lighting and/or sound is a plus.
Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, hearing conversationally, seeing far and near, ability to navigate heights and small spaces. Ability to navigate catwalks and ladders.
Custodian (2 Positions Available)
Job Number: 094-15, 100-15
Classification: Regular, Hourly, Full Time, 40 hours per week
Working under direct supervision, provides custodial and general facilities support to the Huntington. Reports to the Chief Custodian.
- Performs both routine and special cleaning in all areas of the Huntington: dusts; cleans restrooms; vacuums and shampoos carpets; strips, mops, dusts, waxes and buffs floors; spot cleans walls, carpets, floors, and furniture; empties and cleans trash cans and ashtrays; cleans drinking fountains; washes interior and exterior windows, window sills, door jams, etc.; cleans kitchens; picks up debris and washes down exterior areas; cleans all other areas as directed.
- May assist with event setups.
- May assist in moving boxes, furniture, etc. May move collections objects under the direct guidance of curators or preparators.
- May perform light maintenance duties like changing light bulbs, unplugging toilets and drains, etc.
- Other duties as assigned.
- High School diploma preferred.
- Valid California Drivers' License preferred.
- Must be able to lift, push, pull, and carry heavy objects; walk and stand for long periods of time; climb ladders and stairs; bend and reach. Must be able to see clearly close detail work to ensure thorough cleaning.
- Must be able to work extremely carefully around valuable collections.
- Must be able to work cooperatively with others and function as part of the custodial team. Must be flexible in assuming work assignments and knowledgeable about each cleaning procedure. Must be polite and diplomatic in dealing with other staff members and the public.
- Must be able to work flexible hours.
Experience: Some custodial experience preferred.
Working Conditions: Works in all physical plant, gallery, and office areas. Works with tools and electrical and mechanical equipment which requires the exercise of good judgment and caution.
Horticulture Research Intern
Classification: Temporary, Hourly, Part Time, 16.00 hours per week
The Ranch interns report to The Ranch Coordinator. Working under the direct supervision of the Ranch Apprentice, Ranch Interns perform duties that support staff in maintaining and improving The Ranch site and project, and in conducting related research. The intern position is designed so that the intern can receive specialized training on maintaining and documenting an urban agriculture site in the Southern California region.
Essential Functions: Interprets, researches, and documents The Ranch, including interacting with visitors and program participants, and development of written and visual material; short essays, brochures or blogs, use of The Ranch Database. Actively gardens through mulching, planting, weeding, watering, grooming, cleaning, composting, improving soil, and managing pests. Establishes new planting areas through digging planting beds, amending soil, and installing irrigation. Prunes, shapes, transplants, and amends collections. Adheres to written safety policy, follows all precautions and directions in use of equipment and chemicals. Ensures the Garden and surrounding area is clean and orderly, that plants are protected and healthy, and that the Garden is safe and attractive for staff and the public. Supports staff, researchers, and educators in the use of Ranch for conservation, scientific study, interpretation, and advancement. Will be asked to perform duties related to other aspects of the development and operation of The Huntington Ranch and related gardens and programs.
Other Functions: Other duties as assigned.
Qualifications: Familiarity with organic crop gardening in Southern California. Knowledge of California Natives a plus. Computer literacy, including ability to work with Excel and FileMaker 13 databases and Mac – based computers and software. Physical capacity to work in gardens and field. Ability to work with staff and management and volunteers. Must be able to lift up to 50 pounds on occasion. Familiarity with the safe and proper use of hand tools and garden equipment. Must be able to work independently without constant supervision or be able to work in teams.
Experience: Horticultural or Agricultural background desired but not necessary.
Working Conditions: Interns will work on The Ranch in all weather conditions, including rain and high heat. Interns will be expected to work on uneven surfaces, including dirt, mulch, and gravel.
Security Officer (4 Positions Available)
Job Number: 096-15, 097-15
Classification: Regular, Hourly, Part Time, 20 hours per week – Job #096-15 (3 Day Shift positions available)
Classification: Regular, Hourly, Part Time, 20 hours per week – Job #097-15 (1 Swing Shift 4pm-10pm positions available)
Working under direct supervision, is assigned to work in galleries or gardens to protect visitors, collection and property. Duties may include performing security patrols by foot, answering visitor inquiries, respond to emergencies according to defined procedures; and monitor movement of staff, visitors, assets, equipment and materials.
- Patrols assigned areas to protect visitors, collections and property.
- These areas may be regular or special posts; assignments may change daily and within a single shift.
- Observe, detect and report on damage to property as well as safety and or security hazards;
- Maintain a high level of customer service to staff and visitors.
- This position requires standing for long periods of time (up to 6 hours per shift) and wearing of a radio earpiece at normal volume setting.
- Greets visitors; provides information, direction and other assistance to ensure visitors have a positive experience.
- May be assigned outdoors and construction posts which may include inclement weather, dust, dirt and noise.
- Enforces Huntington and Security policies and regulations within guidelines provided, using good judgment and excellent public relations skills; refers unresolved concerns or problems to supervisor.
- Responds to alarms according to established guidelines.
- Assists staff, visitors and others in the safe evacuation of buildings and other areas; Responds to incidents and emergencies according to Huntington policy – same for On-Call Security Officers.
- May be asked to administer first aid to staff or visitors.
- May be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day and during any days of the week.
- Perform other duties as assigned.
- High School diploma or equivalent.
- Able to understand and explain policies and procedures thoroughly and clearly.
- Able to speak and articulate clearly for radio and personal communication. Must be able to hear communications accurately over the radio and in person. Must be able to read written documentation, pamphlets, and computer screen.
- Able to see with clarity up to 75 feet.
- Sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs.
- Able to exercise good judgment at all times.
- Have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others.
- Valid California driver’s license.
- Able to work a varied schedule which is subject to change.
- Experience interacting with others in a professional setting - where courtesy, a positive demeanor, and tact are required.
- Experience in a security related field preferred but not required.
- CPR and First Aid qualifications preferred.
- Experience in building evacuations and emergency response preferred.
Working Conditions: May work in galleries or garden locations as assigned and may work in inclement weather conditions including severe heat and cold.
Society of Fellows Director
Job Number: 092-15
Classification: Full-Time, Exempt, 37.5 hours per week
The Society of Fellows Director works as part of a team of development officers and other personnel responsible for the comprehensive fundraising efforts at The Huntington. This senior level position is responsible for the strategic management and operation of the Society of Fellows, the Huntington’s premiere philanthropic group of donors, which currently includes 550 families making gifts of $2,500 to $100,000+ annually. In total the Society of Fellows contributes in excess of $4 million to support core institutional programs annually. The Director creates and oversees donor cultivation and stewardship initiatives, including the annual gift renewal process, collaborates closely with staff and volunteers to recruit new Fellows and to motivate donor movement to higher giving levels, oversees exclusive Fellows programmatic activities as part of stewardship, directs the signature annual event-based Huntington fundraiser, the annual Huntington Ball, prepares an annual budget which includes revenue goals and programmatic expenses, and supervises two staff members. This position reports to the Vice President for Advancement.
In collaboration with the Annual Giving Program Manager, the Director oversees prospective Fellows events, a wide range of programming exclusive to existing Fellows that emphasizes links to Huntington collections and programs, and the annual Huntington Ball, The Huntington's major annual fundraising event. Occasional evening and weekend work is required.
- In consultation with the Vice President for Advancement, establishes strategies, goals and objectives to achieve annual revenue goals.
- Implements and tracks solicitation activities and renewal processes for all giving levels of the Society of Fellows twice annually; when and as appropriate, directly solicits gifts from current or prospective Fellows. Works closely with the Vice-President for Advancement and other Advancement directors on renewals or upgrades involving targeted appeals. Ensures prompt and accurate acknowledgement of unrestricted annual gifts. Manages a donor portfolio.
- Staffs two volunteer committees: Fellows Committee and Fellows Seminar Committee. The Fellows Committee is an Overseer committee involved with recruiting New Fellows and with advisory responsibility for the overall Fellows program. The Fellows Seminar committee assists with events showcasing current scholars in the Research division.
- Works closely with Advancement colleagues to grow the Society of Fellows and to coordinate programming.
- Oversees the creation and execution of all Fellows events with reliance on the Annual Fund Program Manager and Development associate who in turn work closely with the Special Events office. Involves the Vice President for Advancement, the President’s staff, and directors and staff of the program divisions in development of Fellows events.
- Develops and oversees systems to monitor budgets, prospect research, prospect lists, donor tracking and the Fellows events calendar. Provides data and analyses as requested for the Vice President for Advancement and the Fellows Committee.
- Works with the Communications department to produce all print collateral: branded stationery, marketing materials, and event invitations.
- Serves as a member of the Advancement Directors group. Attends the Overseer Advancement Committee staffed by the Vice President for Advancement and Overseer meetings.
- Monitors donor recognition and privileges for the different Fellows giving levels.
- Coordinates special requests from donors including private tours and meetings with curators.
This position requires outstanding interpersonal and communication (verbal and written) skills, the ability to work on multiple projects simultaneously, and superior organizational and supervisorial abilities. Must have proven success working under pressure to meet deadlines and must also thrive within a collaborative team oriented environment. Must be diplomatic in dealing with donors, volunteers, staff, scholars, and visitors and possess the ability to speak in public settings.
Must also have experience in planning, coordinating and evaluating programs. Bachelor’s degree is required. Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Proven experience working with database programs such as Raisers Edge is required.
Any combination of skills and experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Typically a minimum of 7-10 years of experience in a fundraising setting with emphasis on program planning, annual giving, membership, or other related function. Prior experience in face-to-face donor interaction is preferred. Prior experience in Liberal Arts/Humanities fields is desirable.