Available Employment Opportunities Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established. Please refer to the job number when you submit a resume or complete an application for a posted position.
Positions Available as of June 17, 2013
Position: Senior Conservator, Paintings
Job Number: 047-13
Department: Preservation
Classification: Regular, Full-Time, Salaried, 37.5 hours per week
Working under general supervision, plays a leading role in assessing and planning the physical care and preservation of art collection materials with an emphasis on paintings and objects. Performs conservation treatments on paintings. Works closely with Library and Art Division staff; may train staff and interns. Reports to the Head of Conservation.
Essential Functions: Coordinates efforts to assess and report on the condition of the Huntington’s art collection and to plan necessary new laboratory space; prepares detailed preservation and treatment plans. This work may be carried out in collaboration with outside specialists as well as Art and Library division staff. Examines, analyzes, and performs paintings conservation treatments in accordance with AIC guidelines. Provides full written and photographic documentation of treatments in accordance with AIC guidelines. Participates in conservation department activities such as education programs, emergency response, and environmental control. Researches and recommends laboratory equipment and supplies. Assists in general organization, maintenance and management of paintings conservation laboratory. Conducts or assists with workshops, seminars, and other training. May train and supervise interns. Other duties as assigned.
Qualifications: Master’s degree from a recognized conservation program. Thorough knowledge of conservation theory and practice, and materials science as it applies to paintings materials Excellence in performing complex conservation treatments on paintings as demonstrated through a portfolio. Excellent communication and organizational skills; demonstrated computer and related technology skills. Evidence of professional activity, most typically through membership and participation in AIC. Experience: Eight years professional experience, including planning and managing projects. Supervisory experience desirable.
The Huntington Art Collections is comprised of approximately 40,000 works of European art from the 15th to the early 20th century and American art from the late 17th to the mid-20th century in all media. The European collections are displayed in the Huntington Art Gallery, the original Huntington residence. American art is on view in the Virginia Steele Scott Galleries of American Art. Temporary exhibitions are presented in the MaryLou and George Boone Gallery. Smaller temporary displays are mounted in the Works on Paper room of the Huntington Art Gallery and in the Chandler Wing of the Scott Gallery. The Library Collection enjoys an international reputation for its rare books, manuscripts, photographs, and other primary materials supporting original scholarly research in Anglo-American history, literature, and art, the history of science and technology, the history of the book, and the history of exploration and cartography.
First consideration will be given to applications received by March 1, 2013. Please submit application, letter of interest, and resume to:
The Huntington Library
Human Resources Department -- Job #047-13
1151 Oxford Road
San Marino, CA 91108
Position: Security Officer (5 positions available)
Department: Security
Classification: Regular, Part-Time, Hourly, 24 hours per week – Job ##084-13, #093-13, #094-13, #095-13 and #101-13
Working under direct supervision, candidate will be assigned to work in galleries or gardens to protect visitors, collection and property. Duties may include performing security patrols by foot, answering visitor inquiries, responding to emergencies according to defined procedures; and monitoring movement of staff, visitors, assets, equipment and materials.
Essential Functions: Patrols assigned areas to protect visitors, collections and property. These areas may be regular or special posts; assignments may change daily and within a single shift. Observe, detect and report on damage to property as well as safety and or security hazards. Maintain a high level of customer service to staff and visitors. This position requires standing for long periods of time (up to 6 hours per shift) and wearing of a radio earpiece at normal volume setting; greeting visitors, providing information, direction and other assistance to ensure visitors have a positive experience. May be assigned outdoors and at construction posts which may include inclement weather, dust, dirt and noise. Enforces Huntington and Security policies and regulations within guidelines provided, using good judgment and excellent public relations skills; refers unresolved concerns or problems to supervisor; responds to alarms according to established guidelines. Assists staff, visitors and others in the safe evacuation of buildings and other areas; responds to incidents and emergencies according to Huntington policy – same for On-Call Security Officers; may be asked to administer first aid to staff or visitors; may be asked to perform security responsibilities for special events, construction activities, filming, and other special functions, at any hours of the day, and during any days of the week; Perform other duties as assigned.
Qualifications: High School diploma or equivalent; able to understand and explain policies and procedures thoroughly and clearly; able to speak and articulate clearly for radio and personal communication; must be able to hear communications accurately over the radio and in person; must be able to read written documentation, pamphlets, and computer screen; able to see with clarity up to 75 feet; sufficient mobility and strength to patrol assigned areas for up to 6 hours standing, and to assist others to evacuate buildings and other areas, including such activities as holding a heavy door open for several minutes at a time and climbing stairs; able to exercise good judgment at all times; have a high level of integrity; be tactful and courteous in dealing with visitors, staff, vendors, readers and others; Valid California driver’s license; able to work a varied schedule which is subject to change. Experience: Experience interacting with others in a professional setting, where courtesy, a positive demeanor, and tact are required. Experience in a security-related field preferred but not required. CPR and First Aid qualifications preferred. Experience in building evacuations and emergency response preferred.
Position: Information Coordinator
Job Number: 096-13
Department: Reader Services
Classification: Regular, Full-time, Hourly, 37.5 hours per week
Working under minimal supervision, has primary responsibility for managing Reader Services databases and files. Compiles statistics on a monthly and annual basis. Coordinates communications with readers. May provide other services to readers and perform clerical and collection maintenance tasks. Has frequent contact with readers and staff. Works on a flexible and rotating schedule, including Saturdays and evenings. Reports to Associate Director of the Library.
Essential Functions: Manages reader database and other files, both electronic and paper, maintained by the Reader Services department. This duty includes designing and maintaining databases, data entry, managing equipment, creating documentation, compiling statistics, and general troubleshooting. Compiles monthly e-newsletter and maintains information regarding events of interest to the scholarly community. Works with Technical Services and the Manager of the General Collection to manage the Millennium circulation system; creates reports. Registers and orients new readers; renews reader privileges. Provides backup to the Reader Registrar in managing applications, correspondence, and the departmental calendar. Service to readers, prospective readers, staff and the public may include answering queries in person or by phone and email and use of library catalogues and databases. Takes part in the Ahmanson Reading Room rotating schedule. Collection maintenance may include clerical and physical tasks relating to the care of the reference collection. Other duties as assigned. Reader Services staff must be prepared to back up other staff in providing essential services to the Library’s constituency.
Qualifications: Experience and/or training with common office applications, such as Microsoft Excel/Office Suite, Access, Filemaker Pro, SQL/ODBC, HTML and CSS, networking and web skills strongly preferred. Familiarity with library systems such as Millennium and Aeon desired. Accurate, detail-oriented clerical skills and demonstrated writing skills. Ability to relate easily and communicate clearly and tactfully with staff, readers and the public. Ability to handle and lift fairly heavy books and maneuver book trucks. Bachelor of Arts degree in humanities preferred. Experience: One year of clerical/database experience required. One year of library work experience preferred. *Please submit cover letter, application, resume, and three references.
Position: Human Resources Assistant
Job Number: 106-13
Department: Human Resources
Classification: Regular, Part-time, Hourly, 15 hours per week
Under regular supervision, performs Human Resources administrative and support services relative to the Rideshare Program, payroll and employment processes, employee activities and events, as well as departmental operations. Has frequent contact with staff throughout the organization and regular contact with vendors and staff of other organizations. Reports to the Director of Human Resources.
Essential Functions: Oversees AQMD Rideshare program, including annual employee transportation survey and monthly carpool raffles and ridership events. Supports the semi-monthly payroll process by reviewing EZ Labor timesheets for accuracy and completion. Collects timesheets for small group of On Call staff, then calculates and inputs the data into ADP. Organizes paychecks for distribution. Tracks staff Jury/Witness Duty service. Orders and maintains inventory of departmental office supplies. Assists in the preparation of staff communications such as the Staff Directory. Provides administrative support in the Human Resources office including preparation of original and routine correspondence, filing, maintaining personnel files, photocopying, faxing, etc. Staffs incoming phone contact for the office, directing calls to the appropriate HR representative, if needed. Provides information and services as necessary to staff members. May assist in development and presentation of staff training programs. May assist in entering data into the Applicant Tracking database and Equal Employment Applicant Flow statistical database and preparing acknowledgement cards for mailing to applicants, as needed. May provide with benefits, workers compensation, leaves of absence and other functions in the absence of the HR Generalist. Other special projects and duties as assigned.
Requirements: Strong written and oral communication, mathematical and analytical skills. Strong organization skills. Able to meet deadlines. Able to understand issues and take initiative to develop and implement ways to address them. Excellent client service and interpersonal skills, and professional demeanor in communicating with staff members at all levels throughout the institution, and with vendors and others. Ability to work discreetly, effectively and efficiently with highly confidential information. Strong Microsoft Office skills including Word and Excel. Basic familiarity with databases. Fluency in Spanish preferred. Experience: A minimum of 2 years of Human Resources or administrative experience required which would develop organizational and computer skills. Experience in human resources work or payroll strongly preferred.
Position: Assistant/Associate Director of Major Gifts for Donor Development Job Number: 110-13 Department: Advancement Classification: Regular, Full-Time, Salaried, 37.5 hours per week Working under the general direction of the Major Gifts Director, this position will be responsible for engaging prospective donors with the potential to become major donors of unrestricted, restricted or planned gifts. Will work with existing fundraising staff and colleagues throughout the institution to determine the best path for the identification, cultivation and solicitation of prospective donors. Essential Functions: Devises and executes plans to contact, qualify, and cultivate individuals with potential to become major donors. Plans will include targeted screening and solicitation events, direct mail and other strategic methods deemed appropriate. Particular emphasis on potential prospects within existing Huntington support groups such as current and lapsed members; scholars; volunteers; and individuals identified through electronic screening. Builds and maintains a portfolio of prospective major donors, stewarding their Huntington engagement and soliciting for increased support as appropriate. Creatively leverages existing Huntington programs, travel schedules, and personal networks to create and engage an expanded pool of prospects. Responsible for annual Library Appeal to Huntington scholars and other targeted fundraising initiatives as opportunities arise. In close collaboration with the Advancement Services Supervisor, effectively uses the Raiser's Edge database to track and manage the emerging prospect pool, to develop reports, and to monitor progress and results. Special projects as assigned by the Major Gifts Director and the Vice President of Advancement. Qualifications: Minimum of five years of related experience required, preferably in the area of advancement. Prior experience in face-to-face donor interaction strongly preferred. Exceptional interpersonal skills – able to be part of a service-oriented Advancement team with ability to interface directly with donors, colleagues throughout the organization, and senior volunteer and institutional leadership. Ability to manage multiple tasks, maintain flexibility and sense of humor, prioritize, and work independently when necessary. Excellent oral and written communication skills and organizational abilities. Ability to exercise discretion with confidential materials and information. Proficiency with computer application skills, particularly Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint.) Proven experience working with database programs such as Raiser's Edge. Must have effective research skills, and experience in the use of electronic prospect screening information, including internet research. Bachelor’s degree or equivalent. Job level will be based on experience.
Position: Curator, Chinese Garden
Job Number: 108-13
Department: Botanical
Classification: Regular, Full-Time, Salaried, 37.5 hours per week
The Huntington Library, Art Collections, and Botanical Gardens seeks to appoint a Curator of the Chinese Garden who will also serve as Director of a new Center for East Asian Garden Studies.
Essential Functions: The Curator is responsible for organizing a mix of lectures, symposia, conferences, and public programs for the Chinese and Japanese Gardens. The Curator organizes exhibitions on Chinese art and culture and produces scholarly articles and books. As Director of the Center for East Asian Garden Studies, he or she has primary responsibility for helping The Huntington develop an integrated vision for the Center. The Director of the Botanical Gardens, Dr. James Folsom, oversees the work of the Curator and the Center. The Director of the Center will work collaboratively with the President and Senior Staff of The Huntington.
Qualifications: Fluency in Chinese and in English; in addition, knowledge of Japanese preferred. Advanced degree in a related field with special interest in Chinese literature, art, and garden history. Excellent communication skills. Collaborative work style. Preference for experienced academics or museum curatorial professionals.
- All applications or nominations should be sent to Dr. James Folsom,
Director of the Botanical Gardens, The Huntington, 1151 Oxford Road, San
Marino, CA 91108.
- Review of candidates will begin on July 15, 2013, and continue until an appointment is made. Start date will be based on mutual agreement between The Huntington and the successful candidate.
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